Basic Depository Library Documents:
The Unauthorized HTML Editions

March 4, 1999

Coded and designed by

Thomas G. Tyler
Associate Director for Budget and Technical Planning
University of Denver Library

 Quick Jump to Popular Publications - for Contents see below
Depository Library Directory Depository Shipping Lists List of Classes - by SuDoc Number List of Classes - by Item Number

CONTENTS

Introduction to the Tyler/BDLD: (Univ. of Denver) collection of Basic Depository Library Documents


  

Collection Development Guidelines for Selective Depository Libraries

Supplement 1 to the Federal Depository Library Manual

September 1994

GP 3.29:D 44/993/SUPP.

Depository Library Directory

BDLD version of the: Federal Depository Library Directory [GP 3.36:L 61] which lists depositories in the U.S. and its territories.

The BDLD version also contains the following for each depository library:

    1. Number of items selected, and,
    2. Selection percentage.

Access to entries by depository library number, state, and city.

Largely based on the February 4, 1999 edition of GPO's Profiles Database
February 11, 1998;

Depository Library Program Laws (44 USC 19)

From the U.S. Code Online via GPO Access - May 24, 1996

Depository Shipping Lists


HTML versions of GPO's shipping lists in DBase format. Lists are in four series: Electronic, Microfiche, Paper, & Separates. While the BDLD shipping lists are created from GPO-created electronic files, GPO/LPS prohibits their use for claiming.

Beginning with shipping lists issued on October 5, 1998, files of shipping list data in csv (comma separated values) format are created each day the BDLD shipping list pages are updated. These files are more suitable than GPO's DBase files for building a local database of depository materials listed on shipping lists.

From the GPO bulletin board
Last revised: March 4, 1999













<<--- NEW on BDLD

Designation Handbook for Federal Depository Libraries

1995
GP 3.29:D 44/3

Explanation of the Superintendent of Documents Classification System

Brief overview of the SuDocs class system.

October 1990
GP 3.2:C 56/8/990

Federal Depository Library Manual

A basic "how to" guide on running a depository.

Revised November 1993
GP 3.29:D 44/993

GPO Classification Manual

Detailed policies on how SuDocs numbers are assigned.

Revised January 1993
GP 3.29:P 88/993

GPO-Marc Internet Resources

A BDLD original publication which combines GPO-Marc records with 856 fields and GPO Access Browse Electronic Titles. This publication contains almost 9,000 records in SuDoc number order. More than 4,300 records have been created from "last-use" GPO-Marc cataloging issued between Jan. 1995 and the end of August, 1998, and including the 1997 Serials Supplement. Nearly 4,300 records have been created from GPO/LPS Browse Title records through the September 21, 1998 weekly update. Most records contain live links from URLs and InterCat PURLs. Additional access to records is possible by OCLC number and URL.

September 21, 1998

Guidelines for the Federal Depository Library Program

Supplement 2 to the Depository Library Manual

February 1996
GP 3.29:D 44/993/SUPP.2

Inactive or Discontinued Items From the 1950 Revision of the Classified List

Lists the SuDocs class stems, titles, item numbers, and formats of inactive, disconinued, or changed products.

Based on the October 2, 1998 text file edition from the Federal Bulletin Board. BDLD edition created on October 5, 1998.
GP 3.24/2:

Instructions to Depository Libraries

Official rules and regulations of the Federal Depository Library Program which all depositories are required to follow.

Revised April 1992
GP 3.26:D 44/992

Item Selection Tables

September 12, 1998

List of Classes of United States Government Publications Available for Selection by Depository Libraries

Lists the SuDocs class stems, titles, item numbers, and formats of material available for selection. Arranged by SuDoc Class Number.

Based on February 5, 1999 Bulletin Board file
Revised February 11, 1999
GP 3.24:....

List of Classes of United States Government Publications Available for Selection by Depository Libraries Arranged by Item Number

Lists the SuDocs class stems, titles, item numbers, and formats of material available for selection. Arranged by Item Number

Based on February 5, 1999 Bulletin Board file
Revised February 11, 1999
GP 3.24:....

List of Classes - Additions & Changes

BDLD publication created from the following sources:
    List of Classes - Paper
    List of Classes - Electronic
    Update to the List of Classes: New, and
    Update to the List of Classes:
      Miscellaneous

Cumulative from Jan 1995
Last Revised:
    February 22, 1998

Recommended Minimum Specifications for Public Access Work Stations in Federal Depository Libraries

Distributed to recipients of govdoc-l on May 1, 1996
Source: Administrative Notes (v. 17, no.7, May 15, 1996)

Self-Study of a Federal Depository Library

Supplement 3 to the Depository Library Manual

September 1996
GP 3.29:D 44/993/supp.3

Superseded List: U.S. Documents That May be Discarded by Depository Libraries, Annotated for Retention By Regional Depositories

Specific listings and general rules of which publications are superseded and may be disposed of outside the legal 5 year retention and regional approval process. Additions to this list appear irregularly in the "Update to the Superseded List" column in the Administative Notes Technical Supplement

Includes the following changes:
USL: 1996-01
USL: 1996-02
USL: 1997-01

Revised September 1996
GP 3.2:Su 7/996

CURRENT EDITION

Superseded List: U.S. Documents That May be Discarded by Depository Libraries, Annotated for Retention By Regional Depositories

Specific listings and general rules of which publications are superseded and may be disposed of outside the legal 5 year retention and regional approval process. Additions to this list appear irregularly in the "Update to the Superseded List" column in the Administative Notes Technical Supplement.

GP 3.2:Su 7/992
PREVIOUS EDITION

Union List of Item Selections: Number of Libraries Selecting Each Item Number

Created February 11, 1998

From the GPO Bulletin Board
February 11, 1998

Introduction:

This collection of basic Federal Depository Library Program documents grew out of an experiment to see how easy/difficult it would be to write a suite of computer programs that would be able to quickly convert the almost 900,000 byte ASCII delimited file of the List of Classes into readable HTML files. The ability to use the frequent updates of the List of Classes file on the Government Printing Office's Federal Bulletin Board required a more or less automatic way of converting the file if it were to be kept current and useful.

As the experiment proved successful, it was decided to use the same tools (plus manual coding) to convert the other management documents of the Depository Library Program that were available in machine readable form. These titles are listed below:

Each file brought its own challenges for coding into HTML. The text files made available by GPO on the Bulletin Board were in no uniform format. In many instances parts of the original document were not represented at all in GPO's electronic version.

In obvious cases, typographical errors were corrected and text was re-entered in the HTML edition to make it comparable to the print edition.. Decorative illustrations and replication of the indexes to the paper editions have been omitted. To speed loading by web browsers, graphics (other than tables) have been keep to a minimum and file sizes have been kept relatively small. Because of the use of tables, a browser with this capability is needed to read these documents. At the present time only the series of files making up the experimental Union List of Item Selections: Colorado requires the use of a browser which supports HTML frames.

Creation of HTML editions of the List of Classes and the Inactive List from available machine readable copy was problematic because of the great difference between the source files and the printed versions.

These documents are made avilable on the World Wide Web as a service to the Depository Library community. If you link to this page or to any of the document pages associated with this collection please give credit in the following way: (Tyler/BDLD: Univ. of Denver).

You are encouraged to look at this site in the future to see if the next phase of the experiment - updating the List of Classes and the Inactive List from information provided in Administrative Notes and other sources - is successful (or possible).

Last Updated: Thursday, March 4, 1999 - 4:58:42 PM (MDT)
HTML code and design by: Thomas G. Tyler (ttyler@du.edu)